Platform

Ten modules. One register of record.

Provien replaces the spreadsheets, shared drives and email threads that currently hold your substantiation position with a governed system of record.

Claims Library

A searchable database of every product claim.

Each claim record holds exact wording, scope, market, product coverage, accountable owner, review cycle and publication status. Filter by claim type, risk level, expiry window, supplier or channel.

Record fields
  • Claim wording
  • Scope
  • Markets
  • Owner
  • Review cycle
  • Publication status

Evidence Vault

Store every document supporting every claim.

Certificates, lab reports, supplier declarations, calculations and traceability records are typed, versioned and bound to the claims they substantiate. Superseded versions remain retrievable.

Record fields
  • Document type
  • Source
  • Version
  • Linked claims
  • Retention

Registry Connections

Connect to public certification databases.

Certificate numbers are checked against issuing bodies and registries on a schedule. Mismatches, withdrawals and scope changes raise escalations against the affected claims.

Record fields
  • Certificate number
  • Registry status
  • Scope match
  • Last checked

Supplier Portal

Suppliers upload documentation directly.

Structured evidence requests specify what is required and why. Suppliers respond in a controlled workspace with reminders, expiry capture and no email attachments to chase.

Record fields
  • Request type
  • Due date
  • Reminders
  • Supplier contact
  • Received files

Approval Workflow

Marketing cannot publish unsupported claims.

Configurable gates route claims through regulatory, QA and legal review. Publication is blocked while evidence is missing, expired or under dispute.

Record fields
  • Reviewers
  • Gate conditions
  • Decision
  • Recorded rationale

Certificate Monitoring

Automatically detect expiring certifications.

Expiry dates are tracked per certificate with alerts at 90, 60 and 30 days, escalating to the accountable owner and flagging every live channel exposed to the lapse.

Record fields
  • Expiry date
  • Alert stages
  • Owner
  • Exposed channels

Compliance Dashboard

See unsupported claims, expiries and risk levels.

Portfolio-level view of substantiation coverage, open evidence requests, overdue renewals and claims published without a complete evidence chain.

Record fields
  • Coverage
  • Open actions
  • Risk distribution
  • Overdue renewals

Transparency Pages

Publish verified evidence externally.

Externally hosted product pages present only approved claims and the evidence references behind them, with the same audit record standing behind each entry.

Record fields
  • Published claims
  • Evidence references
  • Last verified

API

Share verified data with retailers and partners.

Read endpoints expose claim status, certificate references and evidence metadata per SKU, so retailer proof requests are answered from a single source.

Record fields
  • /products/{sku}/claims
  • /claims/{id}/evidence
  • Webhooks on status change

Digital Product Passport Ready

Structured product data prepared for regulation.

Product identifiers, composition, claims, evidence and certification references are held in a structured model that maps to emerging passport requirements.

Record fields
  • Identifiers
  • Composition
  • Claims
  • Evidence
  • Certifications
Deployment

Designed for regulated enterprise environments

Provien is used by regulatory, compliance, QA, legal and marketing teams in the same workspace, with separation of duties enforced by role.

Roles & permissions

Granular access by team, product line and market.

Audit retention

Immutable event log with export for regulators and retailers.

SSO

SAML and OIDC single sign-on with enforced provisioning.

Data residency

UK, EU and US hosting options.