Ten modules. One register of record.
Provien replaces the spreadsheets, shared drives and email threads that currently hold your substantiation position with a governed system of record.
Claims Library
A searchable database of every product claim.
Each claim record holds exact wording, scope, market, product coverage, accountable owner, review cycle and publication status. Filter by claim type, risk level, expiry window, supplier or channel.
- Claim wording
- Scope
- Markets
- Owner
- Review cycle
- Publication status
Evidence Vault
Store every document supporting every claim.
Certificates, lab reports, supplier declarations, calculations and traceability records are typed, versioned and bound to the claims they substantiate. Superseded versions remain retrievable.
- Document type
- Source
- Version
- Linked claims
- Retention
Registry Connections
Connect to public certification databases.
Certificate numbers are checked against issuing bodies and registries on a schedule. Mismatches, withdrawals and scope changes raise escalations against the affected claims.
- Certificate number
- Registry status
- Scope match
- Last checked
Supplier Portal
Suppliers upload documentation directly.
Structured evidence requests specify what is required and why. Suppliers respond in a controlled workspace with reminders, expiry capture and no email attachments to chase.
- Request type
- Due date
- Reminders
- Supplier contact
- Received files
Approval Workflow
Marketing cannot publish unsupported claims.
Configurable gates route claims through regulatory, QA and legal review. Publication is blocked while evidence is missing, expired or under dispute.
- Reviewers
- Gate conditions
- Decision
- Recorded rationale
Certificate Monitoring
Automatically detect expiring certifications.
Expiry dates are tracked per certificate with alerts at 90, 60 and 30 days, escalating to the accountable owner and flagging every live channel exposed to the lapse.
- Expiry date
- Alert stages
- Owner
- Exposed channels
Compliance Dashboard
See unsupported claims, expiries and risk levels.
Portfolio-level view of substantiation coverage, open evidence requests, overdue renewals and claims published without a complete evidence chain.
- Coverage
- Open actions
- Risk distribution
- Overdue renewals
Transparency Pages
Publish verified evidence externally.
Externally hosted product pages present only approved claims and the evidence references behind them, with the same audit record standing behind each entry.
- Published claims
- Evidence references
- Last verified
API
Share verified data with retailers and partners.
Read endpoints expose claim status, certificate references and evidence metadata per SKU, so retailer proof requests are answered from a single source.
- /products/{sku}/claims
- /claims/{id}/evidence
- Webhooks on status change
Digital Product Passport Ready
Structured product data prepared for regulation.
Product identifiers, composition, claims, evidence and certification references are held in a structured model that maps to emerging passport requirements.
- Identifiers
- Composition
- Claims
- Evidence
- Certifications
Designed for regulated enterprise environments
Provien is used by regulatory, compliance, QA, legal and marketing teams in the same workspace, with separation of duties enforced by role.
Roles & permissions
Granular access by team, product line and market.
Audit retention
Immutable event log with export for regulators and retailers.
SSO
SAML and OIDC single sign-on with enforced provisioning.
Data residency
UK, EU and US hosting options.
